Employee management
Create employee profiles, organize staff roles, and manage company access from one owner dashboard.
- Owner, manager, and employee accounts
- Staff status and employment records
- Clean employee access controls
Staff operations
Schedule, invite, and manage your team without messy spreadsheets.
Keep owners, managers, and employees working from the same source of truth — from staff records to rota planning and live workforce activity.
Staff invites
Bring employees into the company system using email invites, reusable invite codes, or manual account creation.
- Invite links and reusable codes
- Expiration and use limits
- Added/removed employee email notices
Rota scheduling
Build weekly schedules, assign shifts, and help managers keep coverage organized by location.
- Weekly rota planning
- Shift visibility by role
- Manager scheduling workflows
Open rota visibility
Give the team a clearer view of available coverage and reduce last-minute communication issues.
- Open shift visibility
- Staff availability context
- Cleaner coverage planning
Time, locations, and live activity
Know where work is happening and keep attendance organized.
Workforce connects location management, GPS clock-ins, timesheets, and live view tools so teams stay accountable without constant manual checking.
Locations & workplaces
Manage multiple workplaces with clear usage limits and paid location capacity as the company grows.
- Multi-location company structure
- Usage shown as created/allowed
- Module-based location pricing
GPS clock-ins
Allow employees to clock in with location verification so attendance records are easier to trust.
- GPS-based clock-in flow
- Location-aware attendance
- Mobile-friendly employee experience
Timesheets
Turn shift and clock-in activity into cleaner time records for reporting and audit history.
- Clock-in and clock-out records
- Shift-hour summaries
- Report-ready time data
Live workforce view
See staff activity, clock-in status, and location coverage without jumping between disconnected tools.
- Staff on shift
- Location activity
- Operational snapshot for owners
Growth, billing, and communication
Scale the company system without losing control of access or costs.
Workforce includes employee seats, location capacity, Stripe billing, email notifications, and internal communication workflows for growing companies.
Employee seats
Track how many employee seats are owned and used, then add more when the company reaches capacity.
- Seat usage counters
- Add seats as needed
- Capacity shown in Staff Invite
Subscription billing
Stripe-powered billing for modules, employee seats, and locations with clear plan structure.
- Rota System subscription
- Paid add-ons
- Admin billing controls
Email notifications
Send welcome messages, staff invite emails, billing notices, login codes, and security alerts.
- Welcome and invite emails
- Payment reminders
- Two-step login codes
Team chat
Keep workplace communication closer to scheduling, shifts, locations, and employee records.
- Team communication by venue
- Owner and manager visibility
- Mobile-friendly messaging
Security and administration
Built with account safety, permission control, and admin operations in mind.
Workforce includes security and admin tools that help protect accounts, clean up data safely, and keep the platform manageable as it grows.
Two-step login codes
Require a secure email code after password entry before the user fully signs in.
- Email verification code
- Resend code flow
- Short-lived hashed tokens
Security alerts
Notify existing users about failed login attempts without storing or emailing attempted passwords.
- Wrong-password alerts
- IP and device details
- Account safety messaging
Roles and permissions
Separate owner, manager, employee, and admin access so each user sees the right tools.
- Role-based dashboards
- Owner/admin controls
- Employee-specific access
Admin operations
Manage companies, billing access, email tests, database cleanup, and platform-wide controls.
- Company management
- Email release tools
- Free admin access plan
Role-based experience
One platform. Three clean views.
Workforce changes the experience based on who is logged in, so owners, managers, and employees only see the tools they need.
Owner view
Track workforce health, location usage, staff activity, subscription capacity, and rota coverage.
LocationsEmployee seatsTime reports
Manager view
Build rotas, manage staff coverage, review time entries, and keep day-to-day operations moving.
RotaStaffLive view
Employee view
Check shifts, clock in with GPS, request time off, and stay connected with the team.
My shiftsClock inTime off